REQUEST FOR ACTION

BOARD SUBMISSIONS & PROCEDURES

REQUEST FOR ACTION (RFA): RFA is a standardized memorandum for all action or information matters presented to the Board for consideration at its meetings (as defined in Section 3.8 of the Bylaws of the Association of Unit Owners of the Collection).

Please see below for a list of all RFA’s that have been submitted to the Board of Directors.

If you wish to submit a suggestion for The Board’s consideration, please complete an RFA Form and email completed form to exec@thecollectionhonolulu.com.

If you’d like a Word version, CLICK HERE.

Only Owners at The Collection may submit RFAs for The Board’s consideration. Submittals should include as much detail as possible such as: cost, existing laws that may support the suggestion, The Collection’s Declaration, Bylaw and or Association Rules that may support the suggestion, exhibits, etc., so that The Board has as much information as possible to consider the RFA.

Board Meetings are held on the 4th Tuesday of each month (subject to change). RFA’s should be submitted no later than thirty (30) days prior to the Board Meeting for The Board to assign it to the appropriate committee for consideration during the Board Meeting.

Request For Action

Master Log — Fiscal Year 2017 Open PDF Master Log

RFA #	Date	Name / Description	Status
RFA#001-2017	02/05/17	STANDARDIZE USE OF RFA	COMPLETED
RFA#002-2017	02/16/17	AMENDMENTS TO ASSOCIATION RULES	COMPLETED
RFA#003-2017	03/16/17	ANNUAL MTG. DATE & HIRING OF PARLIAMENTARIAN	COMPLETED
RFA#004-2017	04/27/17	REVISIONS TO THE ASSOCIATION RULES	COMPLETED
RFA#005-2017	05/08/17	LANDSCAPE MAINTENANCE	COMPLETED
RFA#006-2017	03/16/17	A&B UNIT 401 SALES OFFER	COMPLETED
RFA#007-2017	05/25/17	EXECUTIVE COMMITTEE (FORMATION OF)	COMPLETED
RFA#008-2017	06/21/17	PRESIDENTS REPORT	COMPLETED
RFA#009-2017	06/13/17	STATEMENT MAILING DATE/LATE FEE	COMPLETED
RFA#010-2017	06/29/17	GM SPENDING LIMIT	COMPLETED
RFA#011-2017	06/29/17	STAFF DEBIT CARD ISSUANCE	COMPLETED
RFA#012-2017	07/06/17	START UP EXPENSES: REIMB. TO A&B	COMPLETED
RFA#012a-2017	08/10/17	A&B PROPERTIES REMAINING REIMBURSEMENT	COMPLETED
RFA#013-2017	07/03/17	PRIVATE INVESTIGATOR (STEVEN GOODENOW)	COMPLETED
RFA#014-2017	06/09/17	OWNER PARTICIPATION AT BOARD MEETINGS	COMPLETED
RFA#015-2017	07/26/17	AMENDMENT TO ASSOCIATION RULES	COMPLETED
RFA#016-2017	07/24/17	TOWER GARAGE SAFETY MEASURES	COMPLETED
RFA#017-2017	07/14/17	LOFTS ELEVATOR MAINTENANCE CONTRACT	COMPLETED
RFA#018-2017	06/13/17	AMENDMENT TO ASSOCIATION RULES	COMPLETED
RFA#019-2017	08/16/17	SPRINT-ANTENNA SYSTEM INSTALLATION	COMPLETED
RFA#020-2017	08/24/17	WORKSHOP-STORAGE	COMPLETED
RFA#021-2017	09/06/17	AIR BNB/VRBO – SHORT TERM RENTALS	COMPLETED
RFA#022-2017	09/29/17	MORTGAGE PAYMENT ACTION PLAN	COMPLETED
RFA#023-2017	08/29/17	ONLINE PORTAL FOR UNIT OWNERS	COMPLETED
RFA#024-2017	06/22/17	AMENITIES CANCELLATION/NO SHOW FEE	COMPLETED
RFA#025-2017	06/22/17	TRANSPORT ATTIC STOCK GLASS TO THE COLLECTION	COMPLETED
RFA#026-2017	11/14/17	AFFIDAVIT REQUIREMENT	COMPLETED
RFA#027-2017	10/02/17	MIDRISE (LOFTS) USE OF TOWER SWIMMING POOL	COMPLETED
RFA#028-2017	10/05/17	FINES, REVISION TO ASSOC. RULE 14.3	COMPLETED
RFA#029-2017	11/14/17	LIMITED POWER OF ATTORNEY	COMPLETED
RFA#030-2017	11/30/17	HOLIDAY DÉCOR POLICY	COMPLETED
RFA#031-2017	11/21/17	CELLULAR ANTENNA SITE-CONSULTANT	COMPLETED
RFA#032-2017	11/30/17	HVAC PREVENTATIVE MAINT. CONTRACTOR	COMPLETED
RFA#033-2017	11/29/17	UNIT DOOR CHIME-TOWER	COMPLETED
RFA#034-2017	12/08/17	BALLOON RE-FI	PENDING
RFA#035-2017	12/08/17	INVESTMENT POLICY FOR BETTER RETURNS	PENDING
RFA#036-2017	10/26/17	ASPHALT SEALING	COMPLETED
RFA#037-2017	11/30/17	DOG WEIGHT LIMIT SURVEY	COMPLETED
RFA#037-2017 (2)	11/30/17	DOG WEIGHT LIMIT SURVEY (REVISITED)	COMPLETED
RFA#039-2017	12/08/17	SAFETY INDICATORS	COMPLETED
RFA#040-2017	12/28/17	MOTORCYCLE PARKING	COMPLETED
RFA#041-2017	10/09/17	ALLOWANCE FOR DOORBELLS-TOWER	COMPLETED
RFA#042-2017	11/30/17	TOWER GARAGE & MIDRISE GARAGE DOORS	COMPLETED
RFA#044-2017	08/23/17	SECURITY STAFFING	COMPLETED

RFA #	Date	Name / Description	Status
RFA#01-2018	01/07/18	WORKSHOP USAGE UPDATE	COMPLETED
RFA#02-2018	01/07/18	FINANCIAL DATA	PENDING
RFA#03-2018	01/07/18	FINANCIAL COMMITTEE	COMPLETED
RFA#04-2018	02/10/18	REQUEST FOR ACTION POLICY	COMPLETED
RFA#05-2018	02/15/18	ANNUAL MEETING LOCATION	COMPLETED
RFA#06-2018	02/15/18	FIRE ALARM & SPRINKLER SYSTEM	COMPLETED
RFA#07-2018	02/15/18	SECURITY SYSTEM PREVENTATIVE MAINT. CONTRACT	PENDING
RFA#08-2018	02/10/18	REVISED CODE OF CONDUCT FOR BOARD	COMPLETED
RFA#09-2018	02/10/18	AD HOC LITIGATION COMMITTEE	COMPLETED
RFA#10-2018	03/20/19	MASTER ASSOCIATION DUES	COMPLETED
RFA#11-2018	03/02/18	POLICY 100-GOVERNANCE	COMPLETED
RFA#12-2018	03/01/18	REVISED RULES FOR OWNER PARTICIPATION	COMPLETED
RFA#13-2018	03/22/18	TRASH COMPACTOR ROOM CAMERA INSTALLATION	COMPLETED
RFA#14-2018	03/22/18	POOL EQUIPMENT ROOM POWER SUPPLY REPLACEMENT	COMPLETED
RFA#15-2018	05/07/18	CIVIL PROCESS SERVERS ACCESS POLICY	COMPLETED
RFA#16-2018	05/07/18	SOCIAL COMMITTEE APPOINTMENTS	COMPLETED
RFA#17-2018	05/24/18	FLUORESCENT LAMPS RETROFIT TO LED LAMPS	COMPLETED
RFA#18-2018	05/18/18	HOLD HARMLESS & MUTUAL RELEASE AGREEMENT	COMPLETED
RFA#19-2018	01/25/18	BAN SMOKING ENTIRELY THROUGHOUT THE COLLECTION	COMPLETED
RFA#20-2018	06/11/18	MONTHLY BOARD MEETINGS	COMPLETED
RFA#21-2018	06/18/18	SOCIAL ACTIVITIES COMM. FUNDING REQUEST	COMPLETED
RFA#22-2018	06/04/18	ABOLISH THE RFA PROCESS FOR OWNERS	COMPLETED
RFA#23-2018	06/29/18	AIR BNB/SHORT-TERM RENTAL FINES	COMPLETED
RFA#24-2018	06/25/18	PROJECT START UP FEE INVESTIGATION	PENDING
RFA#25-2018	07/02/18	TWO-WAY STOP AT SECOND FLOOR GARAGE	PENDING
RFA#26-2018	07/09/18	LICENSE PLATE READER IN TOWER GARAGE	PENDING
RFA#27-2018	07/26/18	WORKSHOP START UP COSTS	COMPLETED
RFA#28-2018	07/26/18	REVIEW OF HMC & GM CONTRACTS/EXPENSES	PENDING
RFA#29-2018	08/01/18	ASSOCIATION STRATEGIC & TACTICAL PLANS	COMPLETED
RFA#30-2018	07/30/18	DEVELOPMENT CONTROVERSIES-AMENITIES	PENDING
RFA#31-2018	08/06/18	CONFLICT OF INTEREST	PENDING
RFA#32-2018	08/17/18	DOG OWNERS WHO USE THE DOG PARK	COMPLETED
RFA#33-2018	09/02/18	PARKING DECAL STANDARDIZATION	COMPLETED
RFA#34-2018	09/12/18	LOFTS GYM EQUIPMENT ADDITIONS REQUEST	COMPLETED
RFA#35-2018	09/24/18	TOWER-ELEVATOR MAINTENANCE CONTRACT	COMPLETED
RFA#36-2018	09/26/18	HVAC COMMON AREA MAINTENANCE CONTRACT	COMPLETED
RFA#37-2018	08/08/18	PEDESTRIAN SAFETY STRIPING / STOP SIGN	COMPLETED
RFA#38-2018	09/24/18	EMPLOYEE BONUSES & HOLIDAY FUND	COMPLETED
RFA#39-2018	11/07/18	RE-PROGRAM ELEVATOR SYSTEM & FOBS	DEFERRED
RFA#40-2018	11/21/18	MIDRISE COMMITTEE	COMPLETED
RFA#41-2018	12/04/18	DECLARATION AMENDMENT	DEFERRED
RFA#42-2018	12/04/18	B&F COMMITTEE MAKEUP	COMPLETED

RFA #	Date	Name / Description	Status
RFA#01-2019	01/04/19	ASSOCIATION RULE 11.7 REVISIONS	COMPLETED
RFA#02-2019	01/04/19	DOMESTIC WATER BOOSTER PUMP VFD REPLACEMENT	COMPLETED
RFA#03-2019	02/24/19	RFA PROCESS REVISION	DEFERRED
RFA#04-2019	03/20/19	S416 STORAGE ROOM	PENDING
RFA#05-2019	02/14/19	STOP SIGNS & SPEED BUMPS	COMPLETED
RFA#06-2019	05/08/19	RESIDENT MANAGER POSITION	PENDING
RFA#07-2019	05/16/19	RESIDENT MANAGER’S TIMESHEETS	PENDING
RFA#08-2019	06/08/19	SOLAR PV	COMPLETED
RFA#09-2019	06/19/19	RESCIND NON-RESIDENT MANAGER RFA	COMPLETED
RFA#10-2019	07/08/19	PAYOFF LOAN ON UNIT OWNED BY AOAO	COMPLETED
RFA#11-2019	07/17/19	DISPOSITION & VOTING RECORD (NAMES) REQUIRED	COMPLETED
RFA#12-2019	07/17/19	TERMINATE, NON-RENEW MANAGING AGENT AGREEMENT	COMPLETED
RFA#13-2019	07/18/19	REQUEST FOR INSPECTION	COMPLETED
RFA#14-2019	07/18/19	SUSPEND CONTRIBUTIONS TO TOWER RESERVES	COMPLETED
RFA#15-2019	07/18/19	REINSTATE REFORMS FROM DR. WANG PRESIDENCY	COMPLETED
RFA#16-2019	07/19/19	PROHIBIT DOGS ON PROPERTY OVER 30 LBS	COMPLETED
RFA#17-2019	07/19/19	REQUIRING HEALTH CERTIFICATE FOR ALL PETS	COMPLETED
RFA#18-2019	07/19/19	IMMEDIATELY SEPARATE MIDRISE FROM TOWER	COMPLETED
RFA#19-2019	07/19/19	TO APPOINT ACTING GM	COMPLETED
RFA#20-2019	07/19/19	LOUVER INSECT SCREENS ACTION	COMPLETED
RFA#21-2019	07/25/19	BEHAVIOR UNBECOMING OF A BOARD DIRECTOR	PENDING
RFA#22-2019	05/25/19	NON-RESIDENTIAL GM SYSTEM	COMPLETED
RFA#23-2019	08/18/19	TO AMEND ASSOCIATION RULE 2.12	COMPLETED
RFA#24-2019	08/28/19	PROHIBIT EXECUTIVE SESSIONS & CLOSED MEETINGS	COMPLETED
RFA#25-2019	08/29/19	AOUO COMMUNITY FORUM	COMPLETED
RFA#26-2019	08/28/19	BETTER COMMUNICATION FROM EXECUTIVE SESSIONS	COMPLETED
RFA#27-2019	09/30/19	ADVANCE WRITTEN SUBMISSIONS FOR SPEAKERS	COMPLETED
RFA#28-2019	10/07/19	ADVANCE SCHEDULING OF B&F MEETINGS	COMPLETED
RFA#29-2019	10/07/19	POST RESUMES OF B&F MEMBERS ON WEBSITE	COMPLETED
RFA#30-2019	10/15/19	COMPLIANCE WITH BYLAW 10.16.4 & HRS 414B-154.5	COMPLETED
RFA#31-2019	10/18/19	AMEND EMPLOYEE JOB DESCRIPTIONS AND SOPs	COMPLETED
RFA#32-2019	12/02/19	REPLACE SIGNAGE TO MATCH ORIGINAL THEME	DEFERRED

RFA #	Date	Name / Description	Status
RFA#01-2020	01/04/20	RECREATIONAL FACILITIES USER FEE	COMPLETED
RFA#02-2020	02/18/20	UNIT 401 SALE	PENDING
RFA#03-2020	07/22/20	FITNESS CENTER HOURS	DEFERRED
RFA#04-2020	12/01/20	REMOVE UNIT NUMBER & NAMES FROM MINUTES	COMPLETED
RFA#01-2021	04/21/21	INVESTIGATION OF IMPACT NOISE	DEFERRED
RFA#02-2021	07/03/21	MAINTENANCE FEES	DEFERRED
RFA#03-2021	11/15/21	PET RULES REVISIONS	COMPLETED
RFA#01-2022	01/11/22	PELOTON BIKE	COMPLETED
RFA#02-2022	10/23/22	EV CHARGERS	PENDING